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Monday, July 27, 2009

84 BOA: A Trip Down Memory Lane, Sleep, Miscellany

The folks in my study group are slowly, trickling down to DC for their Oral Assessments and I'm beginning to wish I'd schedded mine for next month instead of October. I feel prepared now. I feel prepped now. And I'm beginning to want to "get it over with," while I still feel positive and energized.

However, on close examination, I realize that there's still a lot of preparations I want to make: work on the Case Management exercise, for example. And study the projects so I get used to reading and understanding them for the Group Exercise. Digger, the FSO behind Life After Jerusalem, kindly left a comment the other day, urging me to focus on the numbers involved in the projects. He's correct. The numbers -- understanding them, explaining them -- are the hardest part of the GE exercise for me. I also have to think more about my anecdotes, and of course, write my Statement of Interest.

I have begun work on my security clearance form -- the one you hand in when you show up for your orals. Whether or not it comes into play depends, of course, on whether you actually pass them. I was nervous when I began filling out the form, afraid I would make a mistake, but after a time I began to enjoy it. It was a walk down Memory Lane. Wow! The people I've known; the places I've been; the jobs I've had! It was interesting seeing it all slowly accumulate as I remembered this and that, that and this. Even after I paused work on the form, my mind continued to consider it, remembering bits and pieces.

You may have picked up that I'm feeling more hopeful now. I keep hearing that the Oral Assessments are essentially a personality test. One woman reported on the Yahoo FSOA Group that she actually passed the OA, despite having failed the Group Exercises and Case Management sections. She was strongly prepared for her Structured Interview and passed it. She must have done more than pass it, obviously. She must have aced it.

I intend to pass everything, but I feel better knowing that all would not be lost, even if I failed two out of the three sections.

What's the best strategy? To play to one's strengths? Or be generally good at everything? Up until now, I thought the second would be the best. However, now I worry about being a jack-of-all trades, master-of-none, at least as far as the OAs are concerned. At the same time, it doesn't make ake much sense to place all of your eggs in one basket. It does make sense to have a well-rounded preparation that enables you to pick up points in your weaker areas, while you shine in your one area of "expertise," or at least feel most confident.

Enough strategizing. As you see, thoughts about the OA are "taking over." I don't feel nervous, though. I really don't. I wonder if I've proceeded to the next step mentally, where I'm feeling numb. One guy on the Yahoo board said he was so emotionally exhausted by the time he got to his OA, he was so convinced that he was going to fail, that he completely relaxed -- and passed.

We'll see. Each of us is constructed somewhat differently. But I totally understand what this guy was talking about. And I can see something like that happening to me. I've already reached the point where I tell myself that no matter what the outcome, I feel honored and blessed to be included in such a wonderful group of candidates and that the OA is an experience that few get to undergo. Some would say, "Lucky them." I would say, "Lucky me."

Like a lot of people, I've thought all my life about joining the Foreign Service. What stopped me? A fear of failure. An absolute certainty that I'd never pass the Foreign Service Oficer Test. And then, later, practicality stopped me. I was overseas and nowhere near a testing center. Now, there sees to be a conjoining of circumstances that not only enables but supports my application. I have no professional commitments. My children are nearly grown and certainly ready for adventure. I'm single, so I don't have to worry about affecting a husband's career.

If I don't pass the OAs, then what? I'll get on with my life -- and still be happy that I took part in the experience.

Anything can happen the day of the Orals to affect your performance. Several people have said they lucked up by being with a wonderful group of people for their Group Exercise. They had no difficult or combative personalities in the group. Everyone wanted to work together and did. Another guy said he failed because of nerves. He was so wound up, so worried about failing, that he couldn't sleep the night before. He woke up exhausted, physically as well as mentally.

Now, I'm sure I'll sleep well the night before. Don't ask me why, but I'm sure I will. Other people are worried about oversleeping. They start practicing going to sleep early and waking up at 5 a.m. several days before the OA, so that they can used to a new rhythm. The thing is, I already fall asleep fairly early and between kids and cats, I've been waking up and getting up between 5:30 a.. and 6 a.m. for nearly twenty years. So I'm not too worried about it. However, there's no need to be overly confident, so I'm planning on lots of having a couple of alarm clocks around!

If only getting sleep/waking up were my main issue!
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Friday, July 24, 2009

87 BOA: Strategy

After listening to me describe the OAs, a friend said the structure reminded her of the bar exam.

"And what did you do to prepare for that?" I asked.

"Practiced the timed writing sections over and over," she said. "Just keep practicing, until it's second-nature, and time yourself. You'll get it. Don't worry."

So that's Part I of my strategy: practice the Case Management exercises until they no longer bother me. For that I don't need a group. I just need sample CMs.

Part II: Read books written by former State Department people. That'll lend a sense of how they think, speak, and write. It's important to know the culture of the group you want to join. See if it's a good fit, for you as well as for them.

Part III: Revisit my answers to the Personal Narrative Questions. These are anecdotes that demonstrate the 13 Dimensions. Learn those answers. Think of other appropriate ones.

Part IV: Memorize the OA Summary written by the State Department. Why? It tells you exactly what to do at every step of the way. I keep hearing this over and over again. They want to see if you can follow instructions. So many people have trouble because they simply fail to follow instructions.

Part V: Study the speeches and responses of President Obama and Secretary of State Clinton. They clearly enunciate U.S. foreign policy goals in ways that are elegant, accurate. Excellent fodder for any questions thrown at me about why I want to join the Foreign Service.

On my To-Do List: Fill out the various forms one is required to bring with to an OA, including the Statement of Interest, which is an essay explaining why one wants to join the Foreign Service.

Hmmm ... I'd better get cracking. Only 87 days 11 hours 3 minutes and 42 seconds to go! (I'm just kidding. Sort of.)
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87 BOA: Debriefing: Nerves

Talked to someone who passed the OA. Good conversation. Reassuring in a way. Very interesting. Reinforces my opinion that one's nerves are one's worst enemy. The folks at State already think you can do the job, or else they would not have invited you to come down. They simply need one last confirmation -- a demonstration through simulations that you can do it. Nerves will prevent you from doing that. Nerves.

Attending a Hypotheticals Party tonight. We're gathering at the home of a friend to practice hypos in a relaxed atmosphere. Should be fun. Am looking forward to it.
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Tuesday, July 21, 2009

Calling a Spade a Spade: "These Faces and These Places Are Getting Old" - Daughtry

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Found This Bauble On the Web

In my attempt to mentally prepare for the Oral Assessment, I've taken to trolling the web for personal descriptions of the experience. Usually, I don't have much luck. Some of the best debriefings are in the files of Yahoo FSOA Group. This afternoon, I was looking for something else and came across an excellent debriefing on a blog. I'm listing it here, both for any other seekers who might come along, and for myself for future reference:

http://whittawacker.blogspot.com/2007/05/detailed-account-of-foreign-service.html

If you look under May 2007, you'll see that this blogger has also generously supplied a copy of his Statement of Interest.

I've yet to begin writing mine. Will be interesting to see what I come up with.
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90 BOA: Wonderful News!

Just got the news: a member of my study group passed his Orals yesterday. Doesn't surprise me. This guy was a forceful candidate. Very impressive.

My thoughts were with him and I even woke up this morning, wondering how soon he'd share the news with us.

In a wonderful note, he thanked his study-mates for giving him both practice and moral support. Yay! Go, team, go!

Anyway, time for me to go and do my hypothetical of the day. Also have to check in with my "coach"
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Sunday, July 19, 2009

92 BOA: My Turn to Be Silly

Remember how I ranted about people getting caught up in the silly superficials? Well, yesterday at my study group meeting, I found myself saying, "I've been wondering whether to wear a skirt suit or a pants suit." We were three women and one man. Naturally, it was the guy who answered. "I'd say skirt suit." I looked down at his legs. I couldn't help myself! He was wearing long khaki shorts. His legs looked strong, healthy (a bit hairy, but that's okay). "Good idea," I said. "Suits you." I couldn't help myself! He was great about it.

I have got some of the best study partners on the planet. When I walk out of a practice session with them, I feel both humbled and enervated. I'm aware of my weaknesses, but also somehow strengthened and emboldened. I can do this, I tell myself. Each one of these people can do this. I think it's just the fact that I can be counted among such a group of talented and giving people. That's already enough to blow me away.

I'd be happy and proud to serve along with any one of them, and I wish them each the best, the very best.
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Thursday, July 16, 2009

95 BOA: Study Group Tonight: Group Exercises

I'll be meeting tonight with my study group. Group Exercises are on tap. I have lots of work to do to improve my skill set in that area. The group exercise is an integral part of the Oral Assessment. Here's the description from the State Department summary:

Preparations

For the first exercise of the day, candidates are brought together in a group of three to six to
comprise an Embassy task force charged with allocating resources to competing projects in
their host country. Each candidate receives a package of common background materials, as
well as a five-page candidate specific project to read and absorb (30 minutes). At the end of
that time, each candidate will present his or her project to the group. Candidates may take
notes at any time.

Common Materials
• General instructions
• Memorandum from a senior US Embassy official in one of various mythical
countries appointing the candidate to a task force to consider proposals for use of scarce resources
• Country Background Notes
• The U.S. Country Plan and Objectives
• Lists of key U.S. Embassy and host government officials
• A map of the country
Project Specific Information
• Five pages describing the candidate's individual project

The Presentation Phase
When the 30-minute preparation time is over, four assessors join the group and take seats in the corners of the room. At this point in the assessment, the assessors know nothing about the candidates. The assessors do not participate; they only observe the group exercise. Candidates are briefed on the ground rules and are invited to begin their individual project presentations in any order they choose; however, they are cautioned that projects are not to be compared or evaluated in the presentation phase. Each candidate has six minutes to present his or her project to the others, covering all relevant facets of the project, including both negative and positive points, U.S. interests, and required resources. Time may be left at the end of each
presentation for questions from other candidates.

The Discussion Phase
After the last presentation has been made, the lead examiner informs the group that it is now entering the discussion phase of the exercise, the stage in which the candidates must reach a consensus on project selection and allocation of their limited resources.

In this phase, candidates discuss and debate the merits and/or drawbacks of the various projects in order to make recommendations to the Ambassador. Toward that end, the group negotiates and debates pros and cons with the goal of reaching, within the time allotted (20-25 minutes - depending on group size), a consensus on which projects should be supported and at what level.

The group exercise measures oral communication, objectivity and integrity, ability to work with others, information integration and analysis, planning, judgment, initiative, leadership, and composure. Strong candidates are those who keep in mind the objective of the exercise: to help the Ambassador decide how best to allocate limited U.S. Government resources among a number of worthy projects. They have the ability to integrate information not just about their own projects but also about projects presented by their colleagues. They may suggest original ideas and solutions. A good leader can draw out others and help move the group to consensus.

Active participation is essential to successful performance. Examiners cannot judge qualities they cannot see. Even if a candidate presents a clear project, lack of involvement in the discussion phase can make the difference when the scores are determined.


Got a great study group. They're very helpful. To anyone who sets out on this path, a bit of advice: Find some great folks who are motivated, disciplined, and generous. Makes all the difference.

Talked to a friend last night about signing up for State. She didn't realize that they were hiring. She sounded fascinated, said she'd always wanted to do this, but when I described the lengthy hiring process, she was daunted. Can understand that. The hiring process is daunting. Heck, it can be downright terrifying. But if you want something bad enough, then fear shouldn't stop you. It shouldn't, but ... yeah, I know, it sometimes does.
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Wednesday, July 15, 2009

People Worry About the Darndest Things

I've just checked my FSOA Yahoo Group daily digest. It hit me how people (including me) waste time and energy worrying about the silliest things when it comes to the Oral Assessment. Two current examples would be:

(a) whether the men should or should not wear wing-tipped shoes for the Oral Assessment; and

(b) whether you have a better chance of passing if you schedule your assessment earlier in the testing cycle.

The logical, rational answer to both questions is a resounding no. But that answer doesn't address the main reason such questions are posed to begin with.

It's easiest to distract oneself with silliness than to get down to the business of practicing, isn't it? The group exercises, the structured interview questions (which include hypotheticals and behavioral questions), and the case management exercise can all seem quite daunting -- not unless you're one of those blessed souls who already has a job requiring constant presentations, memo writing and personnel management. I think all of us who have come this far, or at least most of us, are perfectly capable of performing the requisite skills under normal circumstances. The thing is, the OA isn't a normal circumstance. An entire career is riding on it. The very thought is enough to freeze most people. Far easier to worry about wing-tips!

A friend of mine looked over the OA Summary I sent him. Told me, "Hm, you and I both have the skills and experience to pass this thing. The difference is personality. You're terrified and I'd think of it as an interesting, fun way to pass the day."

He's right. That is the difference. There's also the fact that he's got a job he loves and so taking the OA would, for him, simply be a day of entertainment. I was tempted to ask him if he'd feel that way if he didn't have a job he loved, or indeed a job at all (as I don't). I'm not sure if he answered me. But as I look back on it, I realize it doesn't matter. The wisdom of his statement still holds true. Yes, having a job in your back pocket would make it easier to remain detached. But not having one -- and really not only wanting, but needing this one -- is all the more reason to achieve a level of detachment.

I'm determined to go in there and simply look at it as an interesting and enjoyable way to spend the day. It's certainly a unique experience, one that I never expected to have. No matter what happens, I want to be able to look back and say I enjoyed myself. I want to savor every moment. And I will.
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Books I Have Yet to Read

This post should go under the heading, "Preparing or the Oral Assessment." I'm reading Diplomatic Lessons right now, in hard copy. I have Career Diplomacy on my iPod Touch. A softcover copy of Inside a U.S. Embassy is also floating around here somewhere.

By October 2oth -- 96 days from now -- I will have read them all. Still think the most important thing though is know yourself, to be prepared for the questions. That kind of preparation is a lot harder -- and easier -- than immersing yourself in books.
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96 BOA: Countdown to the Oral Assessment

And so it begins. Actually, it continues. On October 20, 2009, I'm due to walk into a State Department assessment center in Washington DC. I'll join up to a dozen hopefuls for a day of fun and games that State refers to as the Oral Assessment. By now, the very name calls up dread in the hearts of aspirants. Not all of them, of course, just the jelly-kneed ones, like me.

But I'm getting ahead of myself.

I thought I'd start a blog that would, I hope, detail my new career as a Foreign Service Officer. However, since I've yet to take the Oral Assessment, I have no idea whether it will actually do that. At minimum, this blog might serve as an online diary of someone who is preparing to take the Oral Assessment.

I've looked around and found several excellent blogs by people who have taken or are taking the same path, and I've found them quite helpful. Maybe this blog will help others.

But my motives are not entirely altruistic. The fact is, I'm terribly nervous. And terribly disorganized. I need a place where I can share my doubts. I need someplace where I can also keep track of all the wonderful blogs and bits that have served me so well.

("BOA" by the way, stands for "Before Oral Assessment.")
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About the Author

I'm a novelist and former news writer. I'm also single mom with one child at home and one in college. I spent 15 years overseas, returned to the States several years ago. I've always wanted to join the Foreign Service -- (Doesn't that sound trite?) -- and now think it would be a wonderful time to do so.

Disclaimer

The views and opinions expressed in this blog represent those of the author, and not of the United States Government or any of its agencies or officials therein. All information disclosed in this blog is non-sensitive and readily available in the public domain.

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